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Department of Veterans Affairs Medical Center
(460) Wilmington, DE 19805
Statement of Work/ Statement of Need
Page 1 of 3
Requirement 1: Philips IntelliVue X3 Patient Monitor with EtCo2
Requirement 2: Philips IntelliVue MX450 Patient Monitors

INTRODUCTION/BACKGROUND:

Requirement 1: Philips IntelliVue X3 Patient Monitor with EtCo2.

The Wilmington VA Medical Center needs a new Brand Name Only procurement for the acquisition of three (3) Philips IntelliVue X3 Patient Monitors with EtCo2. Patients who require monitoring can suddenly become unstable requiring immediate interventions and this change in status may go unnoticed without the means to continuously monitor their vital signs.

OBJECTIVE:

These monitors will be additions to support our expansion of surgical services, such as, endovascular, and are compatible with our existing Philips monitors in our facility. These are portable monitors used for patient transport throughout the entire hospital as a patient could conceivably require a rapid response anywhere on the grounds of the facility. These monitors allow continuous monitoring of vital signs for critically ill patients as they are transported between care locations or at locations where standard monitors are unavailable. In addition to these monitors, the G07 gas filter line prevents contamination of the monitor with condensation or small particles that can harbor infectious organisms.

This need for this acquisition is determined to be routine and can be awarded within designated Contracting timeframes.

To meet the needs of this acquisition, the following salient characteristics or needs must be met, and Offeror shall provide:

Bedside monitoring for critical care
IntelliVue MX750 and MX850 patient monitors feature an innovative patient monitoring platform that actively participates in charting, making it easy for nurses to record patient data accurately and efficiently at the bedside. Optimized for the ICU, the monitors feature projected capacitive (pCAP) touch displays and a host of features designed to address modern cybersecurity challenges. Alongside these features, the monitors also include a built-in RFID/NFC card reader for clinician authentication Unyielding 14-gauge top and 16-gauge lower shelf with reinforced channels to keep them level, smooth and even.

Monitoring during transport
There is no need for caregivers to use a separate transport monitor with our compact, portable IntelliVue X3. Simply unplug the X3 from the stationary monitor and it instantly transforms into a rugged, fully functional transport monitor. When you return, plug it back in to the bedside monitor and it automatically becomes a powerful multi-measurement module. It can even double as a small patient-side independent display and control panel with a simple, smartphone-style interface.

Time-limited monitoring
The IntelliVue MX40 is small enough to be comfortably worn by your ambulatory patients for continuous wireless monitoring of ECG, SpO2, impedance respiration and other vital signs in real time. View patient demographics, alarm settings, histories, and trends. You can even hear and silence alarms at your patient s bedside. Philips Patient Monitoring Solution includes a wealth of tools and technologies to keep patient data in sight and patients within reach across the hospital. It enables virtually anywhere, anytime visibility to a patient s vital signs, waveforms, and alarms at the bedside during transport, at the central station or via mobile apps and smart devices, care teams can share clinical observations
and knowledge to support timely diagnosis and early intervention.

Support informed clinical decisions
Philips Clinical Decision Support Solutions (CDSS) such as Horizon
Trends, ProtocolWatch and ST Map, enable caregivers to analyze
and identify subtle changes in a patient s condition prior to critical
events. And early warning scoring, event surveillance and advanced
algorithms work together to help identity patients at risk of
deterioration early, giving caregivers the patient data they need to
act with confidence in time to make a difference.

Manage alarms to support a healing environment
Caregivers are faced with many challenges throughout their day,
alarm sounds are just one example. After engaging hundreds of
clinicians, plus sound and music experts, Philips developed and
introduced new alarm sounds as an option on our patient bedside
monitors to support a more healing environment. These sounds
provide an essential first step in managing alarms and noise
caregivers face daily.

Increase caregiver productivity
Philips Patient Monitoring Solution is designed from the ground
up to limit administrative time and allow nurses more time for
patient care. Displays, configurable screens, easy charting, workflow
tools and ergonomic solutions are designed around the way
caregivers work. Wave strips can be sent electronically to the EMR
via a customized schedule, manually or through automatic export.
Visual Patient Avatar provides an adjunct view to support
anesthesiologists during demanding procedures giving them
the ability to see subtle changes in their patient s condition at
a glance. Time-consuming tasks such as admit, discharge and
transfer of patients can be done quickly and efficiently at the
central station or from any IntelliVue bedside monitor using a
barcode scanner. And patient data can easily be seen throughout
the entire care journey.

Compatibility
A single integration engine enables you to connect your equipment
and systems to your hospital s clinical network regardless of
technology or vendor so everyone who needs to can access and
share vital patient information. Our IntelliBridge System enables
you to attach a wide range of medical devices, input their data
into the database and display it in context on the patient monitor.
Even complex devices such as infusion pump managers can be
connected to a Philips Patient Monitoring Solution using the
IntelliBridge platform. Most important, this integrated solution
can handle multiple modalities and feed critical patient data
directly to your EMR.

Interoperability
With Philips Patient Monitoring Solution, you have the freedom
to use your own wired and wireless network and active directory
infrastructure for user administration and authentication. Plus, you
can leverage your own virtualized servers to reduce the total cost
of ownership over time. Philips IT and Interoperability consultants
can work with you to understand your IT and clinical challenges
and help you create a custom solution designed around the needs
of your hospital.

Security
With Philips, you can tap the power of our risk-based, defense-indepth security approach to protect the privacy of patients and
integrity of their data. We share our IT security features and risks
with you, so you can plan ways to further defend your clinical and
information systems from malware, ransomware, and identity theft.
Philips PIC iX provides the added protection of certificate-based
node authentication, network data encryption and more.

Support
Our security experts can help you adopt an effective infrastructure
for deploying patient monitoring devices in a safe, secure network.
We were instrumental in developing the IEC 80001 risk management
framework, and publish risk management guidance to help you
implement this innovative standard.

Availability
System availability is essential to smooth clinical workflow and to
support continuous monitoring. To prevent interruptions, you can
virtualize servers on your hardware. Our patient monitoring solution
also separates the surveillance application from data acquisition
to enhance uptime while maintaining key system capabilities.
Distributed HL7 enables HL7 service to run on each PIC iX, and each
PIC iX connects directly to configured clients. And if an interruption
does occur, Focal Point will immediately notify your IT and biomeds
while the system stores data and sends it to the EMR, and
automatically reconnects when the server is back online.

MAJOR REQUIREMENTS:

The Contractor/ Vendor must complete the following tasks to meet the needs of this acquisition:

Coordinating delivery with POC and or facility.

Deliver equipment to:

Wilmington VA Medical Center (ATTN: Anesthesia)
1601 Kirkwood Hwy
Bldg. 1, 3rd floor, Room 3080
Wilmington, DE 19805

The Government and the Contractor understand and agree that the services to be delivered under this contract by the Contractor to the Government are non-personal services and the parties recognize and agree that no employer-employee or master-servant relationships exist or will exist under the contract between the Government and the Contractor s employees.

GOVERNMENT FURNISHED INFORMATION OR MATERIAL:

This acquisition does not include Government-furnished property (GFP), identify in the Statement of Work all available information on GFP to be provided, including the make, model, bar code number and serial number, if available, of all accountable assets with an acquisition cost of $500 or more.

This acquisition does not include Contractor-acquired property (CAP).

CONTRACTING OFFICER'S REPRESENTATIVE (COR):

The identified POC and technical representative for this acquisition is:

Name: Thomas Urso

Phone Number: (302) 994-2511 ext. 4788
Email: thomas.urso@va.gov

"No Government personnel, other than the Contracting Officer, have the authority to change or alter these requirements. The COR shall clarify technical points or supply relevant technical information, but no requirements in this scope of work may be altered as a sole result of such verbal clarification."

PERIOD OF SERVICE:

Delivery shall occur within 30 days of receipt of contract or must occur within the timeframe designated by the Federal Government.

SECURITY/NATIONAL AGENCY CHECK REQUIREMENTS:

No special security requirements are anticipated.

INTRODUCTION/BACKGROUND:

Requirement 2: Philips IntelliVue MX450 Patient Monitors

The Wilmington VA Medical Center located at 1601 Kirkwood Highway is requesting procurement of 4 IntelliVue MX450 Patient Monitors. Patients who require monitoring can suddenly become unstable requiring immediate interventions and this change in status may go unnoticed without the means to continuously monitor their vital signs. This presents a patient safety concern when they are receiving dialysis treatment and needs to be remedied as soon as possible. We are currently using the Life Pak which does not have the capability to monitor blood pressure.

OBJECTIVE:

The Department of Veterans Affairs Medical Center, (460) Wilmington, Delaware, hereby referred to as the Wilmington VAMC (460), is seeking the acquisition of four (4) IntelliVue MX450 Patient Monitors with stands. These will be additions to our facility and needed to support our expansion of Dialysis Department and are compatible with our existing Philips monitors in our facility. These are portable monitors used for monitor patients as they receive dialysis treatment.

This need for this acquisition is determined to be routine and can be awarded within designated Contracting timeframes.

To meet the needs of this acquisition, the following salient characteristics or needs must be met, and Offeror shall provide:

12 wide touchscreen
Easy to use interface
Adjustable screen layouts
1280 x 800 Resolution

Built-in recorder
Battery
Operating time: 3-4 hours depending on monitoring configuration
Charge Time: 3 hours when monitor is off / 5 hours when monitor in use.

Height: 11.34
Width: 12.87
Depth: 7.17
Weight: 12.9
Must be compatible with current Philips infrastructure
Rolling Stands

General Services.

Install and configure 4 MX450s and MMXs on roll stands. MX450s are to be equipped with recorders, batteries, 1.4GHZ Radios and R232 output functionality.

Install 4 Micro-stream ETCo2 extension modules.

MAJOR REQUIREMENTS:

The Contractor/ Vendor must complete the following tasks to meet the needs of this acquisition:

Coordinating delivery with POC and or facility.

Deliver equipment to:

Wilmington VA Medical Center (ATTN: Thomas Hill)
1601 Kirkwood Hwy
Wilmington, DE 19805

The Government and the Contractor understand and agree that the services to be delivered under this contract by the Contractor to the Government are non-personal services and the parties recognize and agree that no employer-employee or master-servant relationships exist or will exist under the contract between the Government and the Contractor s employees.

POINT OF CONTACT (POC):

The identified POC and technical representative for this acquisition is:

Name: Thomas Hill
Phone Number: (302) 994-2511 ext. 4322
Email: thomas.urso@va.gov

"No Government personnel, other than the Contracting Officer, have the authority to change or alter these requirements. The COR shall clarify technical points or supply relevant technical information, but no requirements in this scope of work may be altered as a sole result of such verbal clarification."

PERIOD OF SERVICE:

Delivery shall occur within 60 days of receipt of contract or must occur within the timeframe designated by the Federal Government.

SECURITY/NATIONAL AGENCY CHECK REQUIREMENTS:

No special security requirements are anticipated.
Influenza Vaccination

VHA Directive 1192 requires all health care personnel (HCP) to participate in the seasonal influenza prevention program and outlines the key implementation steps. Health care personnel is defined in VHA Directive 1192 as all VA licensed and unlicensed, clinical, and administrative, paid and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers, and trainees who work in VHA locations. HCP covered by the policy are expected to receive annual influenza vaccination. This requirement is extended to all Contractor personnel with potential to come into minimal contact (passing in the corridor) with any patients, visitors, or staff members at VA Medical Center s.

Those individuals unable or unwilling to be vaccinated are required to wear a face mask throughout the influenza season. Masks are available at entrances throughout the medical center.
It is the responsibility of the contractor to ensure that all contract staff is compliant with the requirements outlined in VHA Directive 1192. The contractor shall maintain the following documentation:
- Documentation of vaccination, e.g., signed record of immunization from a health care provider or pharmacy, or a copy of medical records documenting the vaccination.
- Completed Health Care Personnel Influenza Vaccination Form (Attachment B of VHA Directive 1192) if unwilling or unable to receive the vaccine.

The contractor is required to submit annual certification in the form of a memorandum to the Contracting Officer s Representative (COR) that all contract staff performing services at VA facilities is in compliance with VHA Directive 1192.

Tuberculosis Prevention
Standard Personnel Testing (PPD, etc.): Contractor shall provide proof of the following tests for personnel within five (5) calendar days after contract award and prior to the first duty shift to the COR and Contracting Officer. Tests shall be current within the past year.

TUBERCULOSIS TESTING: Contractor shall provide proof of a negative reaction to PPD testing for all contract personnel. A negative chest radiographic report for active tuberculosis shall be provided in cases of positive PPD results. The PPD test shall be repeated annually.

COVID 19
Contractor shall provide evidence of vaccination records or a negative COVID testing result within 72 hours of planned onsite visitation. This is to include installation, training, maintenance, and repairs.
Emergency repairs will be evaluated on a case-by-case situation.

HIPAA Training Certificates
If Contractor will be working onsite for installation and activation of equipment, all HIPAA training completion documentation must be provided to the COR listed in the awarded contract.

Smoking
All VA Medical Center s property is smoke-free. Contractor personnel will comply with VA Medical Center s smoking policies. Violations will result in a warning and possible citation.

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