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Department of Veterans Affairs Medical Center
(460) Wilmington, DE 19805
Statement of Work/ Statement of Need
Page 1 of 3
Requirement: Philips IntelliVue X3 Patient Monitor with EtCo2
INTRODUCTION/BACKGROUND:

The Wilmington VA Medical Center needs a new Brand Name Only procurement for the acquisition of three (3) Philips IntelliVue X3 Patient Monitors with EtCo2. Patients who require monitoring can suddenly become unstable requiring immediate interventions and this change in status may go unnoticed without the means to continuously monitor their vital signs.

OBJECTIVE:

These monitors will be additions to support our expansion of surgical services, such as, endovascular, and are compatible with our existing Philips monitors in our facility. These are portable monitors used for patient transport throughout the entire hospital as a patient could conceivably require a rapid response anywhere on the grounds of the facility. These monitors allow continuous monitoring of vital signs for critically ill patients as they are transported between care locations or at locations where standard monitors are unavailable. In addition to these monitors, the G07 gas filter line prevents contamination of the monitor with condensation or small particles that can harbor infectious organisms.

This need for this acquisition is determined to be routine and can be awarded within designated Contracting timeframes.

To meet the needs of this acquisition, the following salient characteristics or needs must be met, and Offeror shall provide:

Bedside monitoring for critical care
IntelliVue MX750 and MX850 patient monitors feature an innovative patient monitoring platform that actively participates in charting, making it easy for nurses to record patient data accurately and efficiently at the bedside. Optimized for the ICU, the monitors feature projected capacitive (pCAP) touch displays and a host of features designed to address modern cybersecurity challenges. Alongside these features, the monitors also include a built-in RFID/NFC card reader for clinician authentication Unyielding 14-gauge top and 16-gauge lower shelf with reinforced channels to keep them level, smooth and even.

Monitoring during transport
There is no need for caregivers to use a separate transport monitor with our compact, portable IntelliVue X3. Simply unplug the X3 from the stationary monitor and it instantly transforms into a rugged, fully functional transport monitor. When you return, plug it back in to the bedside monitor and it automatically becomes a powerful multi-measurement module. It can even double as a small patient-side independent display and control panel with a simple, smartphone-style interface.

Time-limited monitoring
The IntelliVue MX40 is small enough to be comfortably worn by your ambulatory patients for continuous wireless monitoring of ECG, SpO2, impedance respiration and other vital signs in real time. View patient demographics, alarm settings, histories, and trends. You can even hear and silence alarms at your patient s bedside. Philips Patient Monitoring Solution includes a wealth of tools and technologies to keep patient data in sight and patients within reach across the hospital. It enables virtually anywhere, anytime visibility to a patient s vital signs, waveforms, and alarms at the bedside during transport, at the central station or via mobile apps and smart devices, care teams can share clinical observations
and knowledge to support timely diagnosis and early intervention.

Support informed clinical decisions
Philips Clinical Decision Support Solutions (CDSS) such as Horizon
Trends, ProtocolWatch and ST Map, enable caregivers to analyze
and identify subtle changes in a patient s condition prior to critical
events. And early warning scoring, event surveillance and advanced
algorithms work together to help identity patients at risk of
deterioration early, giving caregivers the patient data they need to
act with confidence in time to make a difference.

Manage alarms to support a healing environment
Caregivers are faced with many challenges throughout their day,
alarm sounds are just one example. After engaging hundreds of
clinicians, plus sound and music experts, Philips developed and
introduced new alarm sounds as an option on our patient bedside
monitors to support a more healing environment. These sounds
provide an essential first step in managing alarms and noise
caregivers face daily.

Increase caregiver productivity
Philips Patient Monitoring Solution is designed from the ground
up to limit administrative time and allow nurses more time for
patient care. Displays, configurable screens, easy charting, workflow
tools and ergonomic solutions are designed around the way
caregivers work. Wave strips can be sent electronically to the EMR
via a customized schedule, manually or through automatic export.
Visual Patient Avatar provides an adjunct view to support
anesthesiologists during demanding procedures giving them
the ability to see subtle changes in their patient s condition at
a glance. Time-consuming tasks such as admit, discharge and
transfer of patients can be done quickly and efficiently at the
central station or from any IntelliVue bedside monitor using a
barcode scanner. And patient data can easily be seen throughout
the entire care journey.

Compatibility
A single integration engine enables you to connect your equipment
and systems to your hospital s clinical network regardless of
technology or vendor so everyone who needs to can access and
share vital patient information. Our IntelliBridge System enables
you to attach a wide range of medical devices, input their data
into the database and display it in context on the patient monitor.
Even complex devices such as infusion pump managers can be
connected to a Philips Patient Monitoring Solution using the
IntelliBridge platform. Most important, this integrated solution
can handle multiple modalities and feed critical patient data
directly to your EMR.

Interoperability
With Philips Patient Monitoring Solution, you have the freedom
to use your own wired and wireless network and active directory
infrastructure for user administration and authentication. Plus, you
can leverage your own virtualized servers to reduce the total cost
of ownership over time. Philips IT and Interoperability consultants
can work with you to understand your IT and clinical challenges
and help you create a custom solution designed around the needs
of your hospital.

Security
With Philips, you can tap the power of our risk-based, defense-indepth security approach to protect the privacy of patients and
integrity of their data. We share our IT security features and risks
with you, so you can plan ways to further defend your clinical and
information systems from malware, ransomware, and identity theft.
Philips PIC iX provides the added protection of certificate-based
node authentication, network data encryption and more.

Support
Our security experts can help you adopt an effective infrastructure
for deploying patient monitoring devices in a safe, secure network.
We were instrumental in developing the IEC 80001 risk management
framework, and publish risk management guidance to help you
implement this innovative standard.

Availability
System availability is essential to smooth clinical workflow and to
support continuous monitoring. To prevent interruptions, you can
virtualize servers on your hardware. Our patient monitoring solution
also separates the surveillance application from data acquisition
to enhance uptime while maintaining key system capabilities.
Distributed HL7 enables HL7 service to run on each PIC iX, and each
PIC iX connects directly to configured clients. And if an interruption
does occur, Focal Point will immediately notify your IT and biomeds
while the system stores data and sends it to the EMR, and
automatically reconnects when the server is back online.

MAJOR REQUIREMENTS:

The Contractor/ Vendor must complete the following tasks to meet the needs of this acquisition:

Coordinating delivery with POC and or facility.

Deliver equipment to:

Wilmington VA Medical Center (ATTN: Anesthesia)
1601 Kirkwood Hwy
Bldg. 1, 3rd floor, Room 3080
Wilmington, DE 19805

The Government and the Contractor understand and agree that the services to be delivered under this contract by the Contractor to the Government are non-personal services and the parties recognize and agree that no employer-employee or master-servant relationships exist or will exist under the contract between the Government and the Contractor s employees.

GOVERNMENT FURNISHED INFORMATION OR MATERIAL:

This acquisition does not include Government-furnished property (GFP), identify in the Statement of Work all available information on GFP to be provided, including the make, model, bar code number and serial number, if available, of all accountable assets with an acquisition cost of $500 or more.

This acquisition does not include Contractor-acquired property (CAP).

CONTRACTING OFFICER'S REPRESENTATIVE (COR):

The identified POC and technical representative for this acquisition is:

Name: Thomas Urso
Phone Number: (302) 994-2511 ext. 4788
Email: thomas.urso@va.gov

"No Government personnel, other than the Contracting Officer, have the authority to change or alter these requirements. The COR shall clarify technical points or supply relevant technical information, but no requirements in this scope of work may be altered as a sole result of such verbal clarification."

PERIOD OF SERVICE:

Delivery shall occur within 30 days of receipt of contract or must occur within the timeframe designated by the Federal Government.

SECURITY/NATIONAL AGENCY CHECK REQUIREMENTS:

No special security requirements are anticipated.
Instructions

The information identified above is intended to be descriptive, of the Brand Name Only - Philips IntelliVue X3 Patient Monitor with EtCo2, to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above.

Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 334510.

Please answer the following questions:

Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?
Is your company considered small under the NAICS code identified under this RFI?

Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?
(4) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

(5) Describe how your small business takes ownership of the equipment in the manufacturing, assembly, or delivery process.


(6) If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?


(7) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job.
(8) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number.


(9) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? (9) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(10) Please submit your capabilities regarding the brand name equipment.


(11) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.


This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Responses must be received via e-mail to david.santiago2@va.gov no later than, 4 PM Eastern Standard Time (EST) on July 7, 2023. This notice will help the VA in determining available potential sources only. Reference 36C24423Q0982 in the subject of the email response.

Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contract Specialist, David Santiago.

All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore will not be considered for a contract award.

If a solicitation is issued, information will be posted on the Beta.Sam web site for all qualified interested parties at a later date and interested parties must respond to this Sources Sought Notice to be considered for a set-aside. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Request for Information. Information will only be accepted in writing by e-mail to Contract Specialist at david.santiago2@va.gov

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

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