Active

Contract Opportunity

Statement of Need for
Howard Medical Carts
Department of Veterans Affairs
Wilmington VA Medical Center
1601 Kirkwood Highway
Wilmington, DE 19805-4917

GENERAL INFORMATION

Introduction / Background: The Wilmington VA Medical Center has a Brand Name Only requirement for one (1) new Howard Medical HI-Care E Cart. The Wilmington VA Medical Center s Dialysis Department provides care to 26 patients per week and this equipment is needed to provide bedside charting.

Justification: FY21 a new contract was awarded for Howard Medical Carts to replace end-of-life equipment. In the interest of standardization for the clinical staff and BioMed technicians, we are requesting continued procurement of the specific brand, Howard. This brand is compliant with the VA requirements of the BCMA system and provides safe and efficient delivery of medications to patients. Elements are compatible with the wireless internet system in place and meet the need of the Dialysis clinical staff.

GENERAL REQUIREMENTS

Carts: Each cart will include a wireless bar code scanner and holder, computer with monitor, arm, keypad, keyboard and mouse, wheels, accessory holders, and drawers. The carts requested are Howard HI Pinnacle E .

Warranty: Warranty shall be included for mechanical, electrical components, and batteries

On-Site installation shall be included

PHYSICAL CHARACTERISTICS / REQUIREMENTS

Cart Howard HI Pinnacle E

Central control panel for drawer access, power system controls, battery fuel gauge with visual and audible alerts, LCD height adjustment, and light controls.

LCD monitor mount with motorized height adjustment (5.25 range)

Monitor mount for 75 or 100mm VESA, includes tilt and swivel motions. Supports up to 20 lbs.

Large work surface with integrated push handles, translucent document cover; and raised perimeter edge lip for spill containment - dimensions (usable area) - 29.9'W x 21.5'D.

5 Dual-wheel casters with 2 braking and 2 swivel casters on a 25' wheelbase

On Demand Steer assist technology with pushbutton activation and status indicator

Full width slide out keyboard drawer with negative tilt and integrated wrist rest, (3) USB ports and cable management, fits full size keyboard and mouse pad area. Max keyboard dimensions (25' W x11.3' D x 2.2' H)

9 tiers of configurable storage for 17' wide left & 9' wide right storage bays

Accessory Mounting Rails on both left & right end walls.

Cart footprint 31.9'W x 24.6'D

Anti-microbial agents in touch surfaces to help reduce the spread of certain types of bacteria.

Standard gray/white color scheme

Advanced electronic locking system with drawer sense technology

Convenient pull-out writing shelf (usable area 10.1'W x 14'L)

Battery fuel gauge built into control panel interface with visual and audible alerts.

Tool-less battery compartment

Lockable Hinged Rear Door PC cavity (dimensions: 24.7'H x 15.4'W x 4'D)

Narcotics locking compatible.

Power Supply

PowerMax 150 Battery Power System with 655 Whr (51.2ah) Lithium Iron Phosphate Battery Power System

Rechargeable, high-efficiency power system for powering devices up to 150W (150VA), 20A charger, 120VAC true sine output, battery supports long cycle life, fast recharge, and environmentally friendly.

8ft coiled cord with hospital-grade AC plug

Lighting

Worksurface lamp that:
Provides light onto worksurface when in unlighted areas.
LED with adjustable brightness and selectable color
LED med drawer light that illuminates automatically when drawer is open.

Monitor 24 diagonal viewable size. 1920x1080 resolution, white housing

Computer

OptiPlex Micro (7010) non-TAA
13th Gen Intel Core i7-13700T (8+8 Cores/30MB/24T/1.4GHZ to 4.8GHZ/35W)
16 GB (2x8GB) DDR4 Non-ECC Memory
M.2 2230 512GB PCle NVMe Class 35 Solid State Drive
Windows 11 Pro
Intel AX211 Wi-Fi 6E 2x2 and Bluetooth 5.3 w/external antenna
HDMI port
5 Years of Pro Support Flex: Next Business Day Onsite, keep your hard drive

Configuration

(1) 1-Tier Storage Drawer and 18 (5 ) Patient Bins and (1) 2-Tier Storage Drawer
(1) 1-tier storage drawers in tier 1
Drawer size is 16'W x 3'H (inside usable: 15.8'W x 2.1'H x 11.9'D)
Drawer includes interlocking dividers.
6-tiers of 3 across patient bins in tiers 2-7
3 patient bins per tier, per each cassette; total of 6 cassettes with 18 bins
Bins size is 5'W x 2.5'H (inside usable: 4.4'W x 2.3'H x 12.1'D)
Bins include dividers.
(1) 2-tier storage drawer in tiers 8-9
Drawer size is 16'W x 6'H (inside usable: 15.8'W x 5.2'H x 11.9'D)
Drawer includes interlocking dividers

(3) 2-Tier Storage Drawers, (1) 3-Tier Storage Drawer
(3) 2-tier storage drawers in tiers 1-6
2-Tier drawer size is 8'W x 6'H (inside usable: 7.9'W x 5.2'H x 10.7'D)
(1) 3-tier storage drawers in tiers 7-9
3-Tier drawer size is 8'W x 9'H (inside usable: 7.9'W x 8.3'H x 10.7'D)
All Drawers include interlocking dividers

Accessories

SCM USB Smart Card Reader w/mount

Mouse USB, washable, white, Howard brand, optical, waterproof, antimicrobial, 3-button with scroll

Keyboard Full size, white, USB, washable, antimicrobial, Howard brand, 104 key, 17.5 x6 x1

Honeywell Barcode Scanner w/mounting kit

Sani-Cloth Cradle

Sharps Container Cradle 2.2 qt and lockable

Wire basket

Warranty

5/5/5/5 Pinnacle E Cart with Complete Upgrade
5 Years on Mechanical Components
5 Years on Electrical Components
5 Years on Lithium Battery Defect
5 Years on Lithium Batter Performance
1 Year on SLA Battery Defect
60 Days on SLA Battery Performance

Installation/Assembly

Howard Medical authorized technician to complete on-site setup and integration of 3 Howard Medical carts.

Tuesday Thursday, 8AM 5PM

DELIVERY:

Delivery shall be within 60 days after receipt of contract. Deliver equipment to:

Wilmington VA Medical Center (Attn: Thomas Hill)
1601 Kirkwood Hwy
Wilmington, DE 19805-4917

E. POINT OF CONTACT (POC):

The identified POC for this acquisition is:

Thomas Hill, Administrative Officer, Patient Care Services
Email: thomas.hill3@va.gov
Phone Number: (302) 994-2511 ext 4322

Government personnel, other than the Contracting Officer, have the authority to change or alter these requirements. The POC shall clarify technical points or supply relevant technical information, but no requirements in this scope of work may be altered as a sole result of such verbal clarification.

SECURITY/NATIONAL AGENCY CHECK REQUIREMENTS:

The C&A requirements do not apply, and that a Security Accreditation Package is not required.
GOVERNMENT FURNISHED INFORMATION OR MATERIAL:
This acquisition does not include Government-furnished property (GFP), identify in the Statement of Work all available information on GFP to be provided, including the make, model, bar code number and serial number, if available, of all accountable assets with an acquisition cost of $500 or more.

This acquisition does not include Contractor-acquired property (CAP).
REPORTS/DELIVERABLES:
Delivery confirmation of equipment and commodities will be made through the Logistics Department of the VAMC Lebanon (595). This will include documentation of receipt and assignment of a facility based EE number for identification and tracking purposes.

Delivery confirmation of non-equipment/ commodities acquisitions is the responsibility of the receiving Facility and/ or Service.
PERIOD OF SERVICE:
Delivery must be made no later than 30 days After Receipt of Order.

Influenza Vaccination
VHA Directive 1192 requires all health care personnel (HCP) to participate in the seasonal influenza prevention program and outlines the key implementation steps. Health care personnel is defined in VHA Directive 1192 as all VA licensed and unlicensed, clinical, and administrative, paid, and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers, and trainees who work in VHA locations. HCP covered by the policy are expected to receive annual influenza vaccination. This requirement is extended to all Contractor personnel with potential to come into minimal contact (passing in the corridor) with any patients, visitors, or staff members at VA.

Those individuals unable or unwilling to be vaccinated are required to wear a face mask throughout the influenza season. Masks are available at entrances throughout the medical center.

It is the responsibility of the contractor to ensure that all contract staff is compliant with the requirements outlined in VHA Directive 1192. The contractor shall maintain the following documentation:

Documentation of vaccination, e.g., signed record of immunization from a health care provider or pharmacy, or a copy of medical records documenting the vaccination.

Completed Health Care Personnel Influenza Vaccination Form (Attachment B of VHA Directive 1192) if unwilling or unable to receive the vaccine.

The contractor is required to submit annual certification in the form of a memorandum to the Contracting Officer s Representative (COR) that all contract staff performing services at VA facilities follows VHA Directive 1192.

HIPAA Training Certificates
If Contractor will be working onsite for installation and activation of equipment, all HIPAA training completion documentation must be provided to the POC listed in the awarded contract.

Tobacco
All VA Pittsburgh property is tobacco free. Contractor personnel will comply with Altoona VA tobacco and smoking policies. Violations will result in a warning and possible citation.

COVID-19 Related Policies
Upon entering VA, per CDC and federal regulations, all personnel must wear the required PPE while on-site; at a minimum this includes a cloth mask. PPE will not be provided by VA.
All individuals are required to enter through the main entrance for temperature screening. If Contractor s temperature exceeds the designated threshold, they will be asked to leave. In the event of an FSE being forced to vacate the premises, they shall notify the necessary Biomedical Engineering staff and provide a contact for a replacement.

Vendor Credentialing
Vendor access to the VA is by appointment only and requires credentialing through our vendor credentialing partner, Symplr at https://vcsdatabase.com/login Symplr registration is at cost to the vendor only and VA is not responsible for this.
All vendors are required to check-in at the Symplr kiosk using their smart phone or desktop check-in with Symplr login and obtain a day badge, which will include date, time, and location of approved appointment. Company badge with photo ID is also required to be worn while onsite at any of the VA sites. Vendors are only permitted to visit the location identified on their Symplr generated badge and must exit the facility promptly, checking out via their smart phone once the scheduled appointment has ended.

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