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Department of Veterans Affairs Medical Center
(460) Wilmington, DE 19805
Statement of Work/ Statement of Need
Page 1 of 3

THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A REQUEST FOR INFORMATION ONLY.

This Request for Information (RFI) is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Request for Information announcement, no evaluation letters and/or results will be issued to the respondents. This Sources Sought Notice is for market research purposes only and shall not be considered an Invitation for Bids, Request for Quotations, or a Request for Proposal. Do not submit a proposal or quote. This market research is issued for information and planning purposes only and does not constitute a solicitation nor does it restrict the Government as to the ultimate acquisition approach. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Additionally, there is no obligation on the part of the Government to acquire any products or services described in this source sought notice. You will not be entitled to payment for direct or indirect costs that you incur in responding to this Sources Sought Notice. Any contract that might be awarded based on information received or derived from this market research will be the outcome of a competitive process. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response.

No solicitation exists. Therefore, do not request a copy of a solicitation.

INTRODUCTION/BACKGROUND:

The Wilmington VA Medical Center located at 1601 Kirkwood Highway is proposing to procure 24 Infab lead aprons and 17 radiation protection glasses. These offer some of the best protection the market has to offer and is needed by our vascular, radiology, anesthesia, and pain management staff; especially with the expansion of our endovascular program. The Wilmington VAMC has purchased from Infab before and possesses the unique Infab Lead Apron Smart Tracking System. No other lead aprons can be tracked with Infab s Smart Track, which leads Wilmington to pursue its radiation protection equipment from Infab and uniform its stock as a sole source.

OBJECTIVES/REQUIREMENTS:

The Department of Veterans Affairs Medical Center, (460) Wilmington, Delaware, hereby referred to as the Wilmington VAMC (460), is seeking the acquisition of (24) Infab lead aprons and (17) radiation protection glasses. These will be additions to support our expansion of surgical services, such as, endovascular, and are compatible with our existing Infab Smart Track System at our facility. These lead aprons and glasses are necessary for the protection of our staff against harmful radiation from infrared and x-rays. If we do not have the proper protection for our staff, we run into the situation of delaying vascular cases that could cause a degradation of patient care.

This need for this acquisition is determined to be routine and can be awarded within designated Contracting timeframes.

To meet the needs of this acquisition, the following salient characteristics or needs must be met, and Offeror shall provide:

The awarded contractor shall provide twenty-four (24) lead aprons and seventeen (17) radiation protection glasses to the Wilmington VAMC. Each lead apron (except general sizes) shall be custom fitted to the person for use. The Vendor will also bring samples of lead aprons and lead safety glasses. The vendor will take measurements of each individual, so a custom fit is made for each person for the purpose correct sizing. Custom sizing is necessary for medical staff wearing lead protection for extended periods to reduce fatigue and stress on the body.

All Lead Aprons shall be of the type equal to the following:

Vest/ Kilt, Full wrap around or full frontal based on the use.

All Lead Aprons shall be made of lead equivalent to 0.5mm lead in the front and 0.35mm back. (e.g., 0.25 mm over lapping in the front equals 0.5mm coverage.)

Thyroid shields (except general sizes) will be attached to the Lead Apron, 0.5mm lead.

Shoulder lift attachment will be provided upon request.

Attached waist belt will be provided upon request.

All name tags shall be of the Velcro type above the left breast pocket. No other embroidery or badges, etc. is required.

Must be compatible with Infab Smart Track System.

DELIVERY
Coordinating delivery with POC and or facility.

Deliver equipment to:

Wilmington VA Medical Center (ATTN: Anesthesia)
1601 Kirkwood Hwy
Bldg. 1, 3rd floor, 3080
Wilmington, DE 19805

POINT OF CONTACT

The identified POC and technical representative for this acquisition is:

Name: Thomas Urso

Phone Number: (302) 994-2511 ext. 4788

Email: thomas.urso@va.gov

"No Government personnel, other than the Contracting Officer, have the authority to change or alter these requirements. The COR shall clarify technical points or supply relevant technical information, but no requirements in this scope of work may be altered as a sole result of such verbal clarification."

ACCEPTANCE PROCEDURES

Prior to acceptance of the goods or services provided under this contract, inspection and testing will be performed by the Government in accordance with this clause. Upon delivery the equipment shall be turned over to the hospital for use. The contractor shall furnish, upon delivery, a written notice of readiness for inspection for the Contracting Officer and requesting service.

VA PATIENT PRIVACY AND NETWORK INFRASTRUCTURE

None of the equipment listed within this procurement package will access the VA Network or store any sensitive patient information. Any contractors that will come on site for install will not need access to the VA Network. All contractors must comply with VA regulation and complete the following training: VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or use to VA Sensitive Information.

REQUEST FOR INFORMATION INSTRUCTIONS:

The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above. Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, UEI Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 339112 (size standard of 1000 employees). Please answer the following questions:

Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

Is your company considered small under the NAICS code identified under this RFI?

Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

If not, can you provide additional information shown below. This is to confirm compliance with the non-manufacturer rule IAW 13 CFR 121.406(b) Nonmanufacturers.

Does your company exceed 500 employees;

Primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied;

Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice;

Obtained an individual or class waiver?

If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job.

Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number.

If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract?

General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

Please submit your capabilities in regard to the salient characteristics detailed above and any information pertaining to equal to items to establish capabilities for planning purposes?

Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

Please provide your UEI number.

This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received via e-mail to andrew.taylor@va.gov no later than, 16:00 PM Eastern Time (ET) on July 18, 2023. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting Specialist, Andrew Taylor. Questions or responses will include the Source Sought number 36C24423Q0977 in the subject line.

All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore will not be considered for a contract award.

Any interested business concern must submit a no longer that 10-page capability statement addressing its ability to meet the requirements listed above to Capability Statement shall include a statement regarding how the business concern is engaged in wholesale trade and normally sells the item being supplied and how the business concern will take ownership of the items being delivered. Vendors shall also provide certification, evidence that they are an authorized distributor of the Original Equipment Manufacturer.

If a solicitation is issued, information will be posted on the SAM web site for all qualified interested parties at a later date and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Request for Information. Information will only be accepted in writing by e-mail to Contracting Officer at andrew.taylor3@va.gov include 36C24423Q0977 in the subject line.

DISCLAIMER
This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

End of Document

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